Top blogs from 2020: Best practices for RFP response & content management

It’s that time of year again… Time to snuggle into our houses, turn on the fire, buy eggnog, vow to never buy eggnog again, and reflect on the year we’re leaving behind. And, me oh my, what a year this was.

Rather than dwelling on everything we missed, the blog crew here at RFPIO decided to focus on what we’ve learned, and how to apply these lessons to the future.

In 2020, our blog posts were viewed nearly 150,000 times… a 50% increase from the same time period in 2019, when we recorded just over 100,000 views on our posts.

From those 150,000 views, we learned a lot about you, our readers.

First of all… you love content about content. 30% of our top blogs for the year are directly related to content management.

Piggy-backing off of that, you love learning, growing, and improving. 80% of this year’s top blogs offer strategies and best practices for upleveling skills, streamlining processes, and improving collaboration.

Finally, you are careful readers. The average read time for some of our blogs is upwards of six minutes (industry average for blogs is 2-3 minutes).

With that, thanks to all of you for sticking with us throughout the strangest year in my living memory. So, without further ado, let’s kick off our 10 most popular blogs from 2020!

3 RFP content management tips to help you dominate

What exactly does good content management look like in the RFP world? It’s a trifecta of resources, data, and process.

Good RFP content management means preparing the best version of your content alongside your internal process to accelerate success. RFP responses are groomed in such a way that the content is compelling and fresh.

But the ultimate result of good RFP content management? Winning new business. The trick is to continually improve internal processes. That starts with investigating the RFP content management efforts you have in place today.

Read it now

What a response management platform can do for your revenue team

First question — what even is a response management platform? And how is it different from RFP software?

Basically, it’s cloud-based software that helps revenue teams respond to queries from clients and prospects with maximum efficiency. When teams centralize content and facilitate collaboration, they experience higher levels of productivity and results.

In this blog, we talk about the potential of a response management platform like RFPIO, and give you the tools you need to approach response management more strategically.

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Why you need the ultimate library for your RFP responses

Because various content contributors must band together to create quality responses, this content must be centralized and accessible. Unfortunately, this isn’t always the case.

In reality, response content tends to be scattered across spreadsheets, Google Drive folders, or perhaps a content management system.

So what is the secret to more efficient RFP content management? You need the ultimate answer library for your RFP responses.

Read it now

Orchestrate better RFPs with the best proposal team structure

You need to complete and submit winning RFP responses, and you can’t do it alone. As the conductor you’ll need the best orchestra members to all play their parts in the RFP response process. Start with the basics—staffing your proposal management team.

Proposal team structure may look different for your organization than someone else’s. You could have three people or 30 on your team, but the goal is the same… simple, efficient, and effective collaboration.

In this blog, we discuss strategies for orchestrating better RFP responses by harmonizing your proposal team structure.

Read it now

How to convince your boss you need RFP software now

The first question will be, “Why do we need it?”

Tell your boss, “Because we can’t afford to gamble our relationships, and our contacts cannot afford to gamble on us.”

In this blog, we crack open this fortune cookie and unpack its meaning—and give you the tools you need to close the RFP software deal with your boss.

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RFP response best practices for up-to-date and impactful content

An RFP is so much more than a sales pitch—it’s an important opportunity to tell your organization’s story.

A quality RFP response tells that story with accurate, cohesive, engaging detail that demonstrates your competitive differentiators. But if your content is scattered, unorganized, or unpolished, telling this story raises unnecessary complications.

The first step to creating this story is quick, easy access to high-quality RFP content. Check out this blog to learn best practices for keeping your content up-to-date and impactful.

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How intelligent RFP search saves valuable time for salespeople

An easy way to understand search capabilities within a solution like RFPIO is to think about the way you use Google to find information. The majority of Google searches involve a simple phrase or question.

But, did you know there are handy search commands you can use to find information even faster?

In this blog, we lay out all ways RFP responders like yourself can use search operators to better optimize your searches.

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Elevate the RFP process in your asset management organization

In asset management, the RFP process is critical to winning new business. The prospect directly references your RFP document during the sales conversation. You must convey your organization in the most professional, appealing manner possible.

If you’re looking for ways to empower your team, stand out in a competitive industry, and win more deals, this blog is for you.

Click in to learn how RFP software manages your RFP process from beginning to end—transforming RFP process management into a well-orchestrated strategy.

Read it now

Robust proposal automation software integrations for sales

You want one thing: To achieve your sales goals. But there are many steps between “wanting to achieve” and “actually achieving”. Effectively responding to RFPs is one of those steps.

Your team generates revenue when you win RFPs. Yet, responding to RFPs involves a substantial time commitment from sales, adding fuel to the fire for the 68% of salespeople who struggle with managing their time to focus on sales-related activities.

In this blog, we dig deep into proposal automation software integrations so you know which benefits to expect.

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How to improve RFP response time management long-term

The average professional works a mere three minutes before changing tasks.

As a key player with multiple roles to fill, how can manage your time better, while also leading your organization to long-term success?

In the blog, we dive into this topic and offer solutions—everything from improving content management and collaboration to finding opportunities for automation.

Read it now

Now that you’ve read our top blogs from 2020…

It’s time to get started on 2021 planning. For RFP responders, it looks like 2021 will be a year to optimize content management and enhance efficiency.

While you’re at it, let us know if there’s something you’d like to see for 2021! We are always trying to make our blog better and better, so if there’s anything we’re missing, we’re all ears.

Send us an email at:

Madeleine Work

As Content Marketing Manager at RFPIO, Madeleine Work is passionate about telling stories of digital transformation. Before diving headfirst into the world of response management, Madeleine lived and worked in Taiwan, using her Mandarin fluency to drive international communication strategy at Taiwanese companies. She graduated magna cum laude from Boston University in 2015. Connect with Madeleine on LinkedIn.

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